Supplier Expo
November 17, 2015
General Information
• What is the recommended attire?
• What is the difference in the booth levels?
• Shipping Materials and Drayage
• How do I follow the Forum on Twitter
Registration and Payment Information
• Why does the registration link take me to a Virginia Tech web page?
• How do I register and pay by credit card?
• How do I register and pay by check?
• What is the refund and cancellation policy?
• Where do I register when I get to the conference?
Hotel Information
• What rate is offered to suppliers attending the Expo?
Dietary Information
• What breaks/meals are included?
• What if I have special dietary needs?
• How to obtain continuing Professional Educational (CPE) hours
The Virginia Beach Convention Center
1000 19th Street
Virginia Beach, VA, 23451
Website
What is the recommended attire?
Recommended Forum attire is business casual; comfortable shoes are suggested as you will be walking between session rooms. A sweater or jacket will come in handy because meeting rooms tend to be cool.
How do I follow the Forum on Twitter?
Visit https://twitter.com/DGSForum
Shipping Materials:
Expo materials can be shipped before the Forum - drayage fees apply. Contact Kris Peter (540) 362-3940 ext 115 at Hollins Exposition Services for details www.hollins-expo.com. Virginia Beach Convention Center does not accept any shipped packages.
Why does the registration link take me to a Virginia Tech web page?
Virginia Tech’s Office of Continuing and Professional Education serves as the conference registrar for the Forum. As such, they create and maintain the registration pages and forms; and process payments and refunds on behalf of the Department of General Services. They also send confirmation emails when registration is completed and provide support for the registration process. The Forum registrar at Virginia Tech is listed under the Contact Us link on every Forum web page.
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What is the difference in the booth levels?
Premium booths – located in the center of the exhibition area. Great traffic area and fully carpeted, with 20- foot rows between each group of four booths. High visibility, central location perfect for product demonstrations, hands-on activities, video or information sessions.
Deluxe booths – corner booths and booths opening toward the premium booth section. Good traffic area, benefiting from the draw of the premium booth area.
Standard booths – the majority of booths in the exhibition area. Solid and reliable traffic area. Same size as premium and deluxe booths.
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How do I register and pay by credit card?
Register and pay for the Forum online using the following link: Expo Registration
Registration is not confirmed until payment is received.
Credit Cards: American Express, VISA and MasterCard payments are accepted online.
Virginia Tech Continuing and Professional Education will send email confirmation when card payment is processed. Print and save this email as your receipt.
How do I register and pay by check?
Print and complete the paper registration form at the following link: Expo Paper Registration
Make check payable to:
Treasurer Virginia Tech – CE
Mail registration form and check to:
Conference Registrar
Outreach Program Services
810 University City Blvd., Suite D
Virginia Tech, Mail Code 0272
Blacksburg, VA 24061
Virginia Tech Continuing and Professional Education will send email confirmation when check is received and processed. Print and save this email as your receipt.
What is the refund and cancellation policy?
Requests for refunds will be honored when received by 5:00 pm on October 15. Although refunds will not be possible after 5:00 pm on October 15, another person may be substituted at any time for this program. A $75 administrative fee will be deducted for cancellations.
In the unlikely event that this program is canceled or postponed due to insufficient enrollments or unforeseen circumstances, Virginia Tech, on behalf of the Department of General Services, will fully refund registration fees but cannot be held responsible for any other expenses, including cancellation or change charges assessed by airlines, hotels, travel agencies, or other organizations.
Where do I register when I get to the conference?
The conference registration desk will be located inside the convention center on the main floor.
What breaks/meals are included?
* Continuous beverage service
* Breaks
* Lunch Tuesday
What if I have special dietary needs?
The Forum can provide vegetarian meals that generally accommodate common medically necessary dietary needs. You should respond to the question accordingly when completing the registration form. Personal dietary preferences cannot be accommodated as they vary too greatly for the catering staff to manage. Check with the hotel where you are staying to confirm if they have a mini-fridge in the hotel room which can be used to meet personal dietary preferences.
How do I obtain documentation for Continuing Professional Education (CPE) hours?
Track all of your attendance on the tear-out recertification document included in the back of your Forum Guide. Email the recertification document to vipregistration@dgs.virginia.gov to receive a CPE certificate.
Hotel Information
The conference hotels are offering state rates ($94.00) per night to ALL attendees. They are also honing these rates three days before and three days after the event. To register for one of the Forum conference hotels you must use the landing page to be guaranteed in the Forum room block. In order for your hotel reservation to be valid and confirmed you must use the conference landing page to make your reservation. No room is guaranteed that is registered outside of the landing page. The state rate for VA Beach is $94.00, this rate may change if the state adopts revised Federal per diems in October 2015.
Go to the Forum Landing page and make your reservation.
Forum Landing Page (Coming Soon)
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The Virginia Beach Convention Center 1000 19th Street Virginia Beach, VA, 23451 - November 16-18